KALA SPACE/EVENT RENTALS PROGRAM

Policies

Rental Policies
Since Kala Gallery is an active arts exhibition space, we cannot predict what artwork will be installed in future gallery shows. All rentals will be subject to floor availability and the unpredictable nature of the artworks on display. Any changes to the exhibition layout will need to be approved in advance with the Event Rental Manager and the Director of Exhibitions. An art-handling fee of $50/hour will be charged for major changes in exhibition layout. Artwork is to be moved by Kala staff members only.

All tables must be at least 24” from freestanding art and gallery walls. Table arrangements will be worked out in advance with the Event Rental Manager. Catering services must be approved by the Event Rental Manager.

A $200 non-refundable cleaning fee is required for most rentals. All renters are required to provide a refundable $150 security deposit that will be refunded to the renter in two weeks if no damages are incurred. All rental spaces must be left in the same condition as found to ensure return of $150 refundable security deposit. Any damage done to the facility will be charged back to the responsible party.

Music Policy
DJs and bands may perform during non-business hours and inside the facility only. Music must not be so loud that it will disturb the other tenants in the building. Musicians should provide all of their own audio equipment. All music requests must be made in advance in writing and must be pre-approved by the Event Rental Manager.

General Liability Insurance Requirement
Depending on the nature of the event and/or the degree of risk it presents, a general liability insurance policy with a minimum of $1,000,000 in coverage may be required to be in force during that event.  Required groups failing to provide proof of insurance no later than 21 days prior to the start of their event will have their reservations cancelled and will be charged the $125 administrative fee.

All third party vendors contracted by the renter to provide services for the event, such as catering, are expected to carry liability insurance coverage. Proof of such coverage may be requested prior to allowing vendor to work in the facility

Payment Schedule
50% of the rental fee is due when reservations are confirmed. The remaining 50% of the rental fee and the $200 cleaning fee (if required) and the $150 refundable security deposit is due 21 days before the event. Reservations without deposits are considered tentative and are subject to cancellation.

Cancellation/Refund Policy
For events cancelled, 21 days or more in advance, the full amount minus $125 administrative fee will be refunded. For events cancelled with less than 21 days advance notice, only the $200 cleaning fee and/or $150 security deposit will be refunded. All cancellations must be submitted in writing to the Event Rental Manager.

No Shows
Any group who fails to cancel their reservation and does not show up will forfeit all fees and deposits paid.